Planning an office fit out in Sydney can be an exciting milestone. However, without a clear roadmap, it can quickly become overwhelming. Whether you’re renovating your current office space or moving into a new one, having a detailed office fit out checklist is a great way to stay on track, under budget, and compliant with regulations.
At Niche Projects, we specialise in helping commercial clients transform workspaces into modern, productive, and healthy environments. To guide your next office design or refurbishment, we’ve created the ultimate commercial fit out checklist—designed to simplify the process from start to finish.
Click here to speak to an office fit out expert today.
A detailed fit out checklist for a successful project
A successful office transformation begins long before the construction phase. Below, we break down each stage of the fit out check list, including what to consider, who to involve, and how to keep your project on the right path.
Define your needs
Every workplace is different, so the first step in any office fit out checklist is to get clear on what you want to achieve.
Clarify your objectives (e.g. growth, rebrand, hybrid work)
Are you expanding to accommodate more staff? Introducing hybrid working? Or rebranding your office to reflect a new identity? Understanding your goals will guide the design process.
Assess how many employees will use the space
Consider current and future staffing numbers, hot-desking arrangements, and space per person to ensure your layout is both functional and scalable.
Identify must-have features (e.g. breakout areas, meeting rooms, hot desks)
List all essential zones such as collaboration areas, private offices, reception, kitchens, and storage. Don’t forget the importance of quiet zones and social spaces in boosting productivity.
Determine IT, AV, and power requirements
Work closely with your IT team or provider to map out network, server, cabling, and AV needs—including power outlets, screens, and conference tech.
List storage and filing needs
Assess what physical storage your team requires, and explore integrated or compact solutions as part of your office design strategy.
Set sustainability or wellness goals (e.g. green certifications)
Want to aim for NABERS or WELL certification? Consider lighting, air quality, energy use and material selection early in the planning stage.
Set your budget
Your office fit out budget needs to be realistic, flexible, and aligned with your goals.
Establish a realistic fit out budget (including contingency)
A contingency of 10–15% is typical for unexpected costs. Be transparent about your budget from the start to avoid scope creep.
Account for furniture, IT, design, and permits
Include everything from furniture and finishes to IT equipment, consultants, and approval fees in your estimate.
Consider costs for temporary office relocation (if needed)
If you’re renovating an active workspace, factor in costs for moving staff temporarily or adjusting your schedule to reduce disruption.
Select the right team
The right team will bring your office refurbishment checklist to life with expertise and precision.
Engage a reputable office fit out company
Work with a trusted partner like Niche Projects who can manage the entire process—design, compliance, construction, and delivery.
Assign internal project stakeholders
Nominate key decision-makers and ensure regular communication throughout the project.
Confirm legal or property management contacts
Keep lines of communication open with the landlord and ensure all lease obligations are clear from the outset.
Choose your new space (if relocating)
Relocating? Your office renovation checklist should also cover the logistics of moving into a new space.
Finalise the lease agreement
Ensure the lease is signed and reviewed for make-good clauses or limitations on modifications.
Review the landlord’s fit out guide and requirements
Most commercial buildings have strict guidelines for works—review these early to prevent delays or compliance issues.
Get a dilapidation report for the new (and existing) site
Protect your business by documenting the condition of both spaces before and after works.
Design and approvals
Good design goes beyond aesthetics—it’s also about function, compliance, and creating a space your team will love.
Finalise concept design and floor plan
Work closely with your designer to finalise the layout, ensuring it meets your business needs and reflects your brand.
Choose interior finishes, colour schemes, branding elements
From flooring and lighting to paint colours and feature walls, choose finishes that balance style, durability, and comfort.
Ensure the design complies with local building codes
Your office fit out must meet all relevant building regulations in NSW, including accessibility, fire safety, and occupancy.
What’s the difference between a fit out and a renovation?
A fit out typically refers to making an interior space suitable for occupation, such as installing partitions, flooring, lighting, and furniture. A renovation may involve updating or restoring an existing space. Both require careful planning and are covered by this office fit out checklist.
Looking for a smooth, stress-free fit out in Sydney?
At Niche Projects, we manage the entire process from concept to completion. Whether you need a full fit out or are updating your space as part of an office refurbishment checklist, we’re here to help you create a space that enhances productivity, reflects your brand, and supports your team.
Talk to the Niche Projects team today.
FAQs about the design and fit out process for offices
How long does an office fit out usually take?
A typical office fit out takes 6–12 weeks, depending on the project size, complexity, and any approvals required.
Do I need council or building approvals for an office fit out?
Yes, certain works may require council permits or compliance with building codes—your fit out company will guide you.
What’s the difference between a Category A and Category B fit out?
Category A includes basic building finishes; Category B involves full customisation like partitions, branding, and furniture.
Can we continue working during the office fit out?
It depends on the scope—some projects allow for staged works, but relocation is often recommended for safety and efficiency.
How much should I budget for an office fit out?
Fit outs can range from $800 to $2,500 per square metre, depending on finishes, tech, and layout complexity.
What’s included in a commercial fit out service?
Design, project management, construction, compliance, furniture, and technology integration are usually included.
