Things to Look Out For: Fitting Out a Meeting Room

Meeting rooms are one of the most crucial components of a successful office.

In this all-important space, you may be generating ideas, running workshops, meeting clients, delivering important information and strategising about the future of your organisation.

Therefore, it’s imperative that you carefully consider your requirements when fitting out a meeting room in your office.

Here are some things to look out for.

Floor Finish

Which type of floor finish is going to be the most functional and aesthetically pleasing for your meeting space?

The type of floor you select must be conducive to the kind of atmosphere you want in the room, as well as fit in stylistically with the rest of your office.

For instance, rich hardwood floors exude class and sophistication, whilst laminate and vinyl composite tiles are functional and affordable.

Ceiling Finish

Your ceiling finish should conform to your office design, as with your floor finish.

That may well be an exposed ceiling, to go with an industrial design style. Or perhaps a futuristic metal ceiling for a cutting-edge tech office.

You’ll also need to take into account the lighting and acoustic ramifications of your ceiling.


Meeting rooms usually fall in one of two categories – open or enclosed.

Open meeting rooms will have glass walls, common in modern offices. They may well be partially frosted for privacy, or not at all.

On the other hand, enclosed rooms will have solid walls, thereby being much more private. This ensures that people cannot see in or out, as well as being better for acoustics.

Colour should also be considered – plain, drab walls can make the meeting room a boring space. However, colour can improve the atmosphere of a space immeasurably.

It’s best to consider which category suits your office, the type of work you do and the level of privacy required.


Ideally, your meeting room will have some source of natural light.

Therefore, it’s best if your room is built alongside your office windows, or in a corner of your building. Natural light will make the space more welcoming, and is more conducive to a creative area.

Furthermore, natural light has a great impact on the mood of your employees.

Sitting through meetings is far easier for your workers when they have access to daylight, and an unimpeded view to the outside world.


When fitting out a meeting room, considerations need to be made for electrical equipment.

These days, every meeting room simply must have all AV capabilities covered. That means plenty of power sockets, video and audio conferencing equipment, interactive boards, screens and monitors and wireless data sharing.

Without this, your meeting room won’t be operating to its full capabilities.


The acoustics in your meeting room can make or break this space.

Your room needs to be conducive to clear sound, without echoing and reverberating noise within the meeting room.  That will be to the detriment of concentration.

As well as that, you’ll need to make sure noise isn’t coming in and out. This can be an issue in terms of privacy, as well as concentration during meetings or workshops.

Therefore, acoustics should be taken into account when deciding on the door, wall, ceiling and floor finishes that are to be installed in your meeting room.

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